Saturday, August 4, 2012

Application for job





Date: 22-June-10.


The Advertiser
ABC Limited
Chittagong
Bangladesh.



Subject: Application For The Post Of Manager- HR.



Dear Sir,

With regards to your paper advertisement I consider myself suitable for the subject mentioned post and forwarding my detailed CV as attachment for your perusal please.






Thanking you






( Md. Zaman Arifin )

Cover Letter-01

Date: 29.05.10




To,
The Manager
Human Resource 
ABC Limited, 
Chittagong, Bangladesh.



Subject: Application for the post of Asst. Manager (Human Resource).



Reference: www.dailyazadijobs.com of 24th May, 2010


Dear Sir (/Madam),
I would like to inform you that I am severely interested to apply for the post of Asst. Manager (Human Resource) in your organization through the above mentioned reference. I have an intensive experience in the similar sector with relevant job responsibilities. I performed as a executive in UniTrade Ltd (National Largest Event Company). I also performed as an Sr. Executive (Human Resource) in TTM Ltd and now performing as Asst. Manager (HR & Compliance) position in Hi-tech Ltd. (Multinational Company). If you deliver me a chance then I will be able to expose my competencies through my professional experiences. So, I hope, you will response positively through considering my application. My Resume along with passport size photograph also enclosed with this cover latter for your further response.


Therefore, I am ardently looking for your hearty response and obliged thereby.


Thanks & best regards,










-------------------------
Md. Earor Rahman
Email: earororahman@gmail.com 



Office order

Office order 
Ref: medianjobs/HR/0001-2011




Date: 26 June 2010


Attention: Staffs and Executives.


Ref: Office order for maintaining schedule of attendance.  


It was notified several times to maintain schedule of attendance. But it has been observed that employees are not aware about office time, which is a kind of negligence to their duty and responsibilities. Such activity is quite against company rules and regulations.


All staffs and executives of the company are hereby instructed to maintain office time starting from 07:30 am until further notice.


If anybody failed to attend on time at their duty for three times in a month then his attendance bonus will be cancelled and for any further; disciplinary action will be taken as per rules.



For and on behalf of
Medianjobs Ltd.



Managing Director

Joining Report.


Date : 09 Decemberber, 2010.






To
Managing Director
Medianjobs Ltd.
Chittagong.



Subject: Joining Report.



Dear Sir,
With reference to your  kind declaration for the post of Executive (HR) I have the honor to report to your good-self for joining in the mentioned post today in the forenoon of the  09th Decemberber, 2010 which may kindly be accepted.



Thanking you,


Yours faithfully




( Harun Mullah )

Invitation.


Date: Aug. 15, 2006






To
 The Officials 
ABC(BD.) Limited
Chittagong.




Sub: Invitation.




Dear Sir,


The management of Medianjobs Ltd. have the pleasure to cordially invite you to attend at the Annual Festival 2006 of the company to be solemnized on Aug. 16, 2006, Wednesday at it’s factory premises in Sector # 8 at 8:45 a.m.


Your kind attendance at the Festival will grace the occasion to a great extent.




For and on behalf of 
Medianjobs Ltd.




_______________
Abir Sinha
Managing Director





Encl: Programme Schedule

Letter of Performance (Increment) – 2









October 31, 2006




<Name>
<Company> 
<Employee Number>




Dear _______ ,




We take this opportunity to thank you for your valuable contributions to our business performance during the year ____ ____.


While fixing your new CTC, we have considered your performance in the role whilst also making market correction that may be required based on our review of compensation in comparable companies.


Your revised CTC for ____ ____ effective _______ is $. ________/- which comprises of:


• $.________ as a fixed component of the pay plan , and 
• $. _______ as a variable component of the pay plan which is linked to your performance.


You will also be paid $. ______ as a one time performance award on the basis of this assessment and that of the company performance.


The year ahead is going to pose several challenges. This nec(Organization Name)ily will demand exceptional performance from all of us to sustain our leadership contributions. We are confident that you will rise to this challenge and pool in your energies, competencies and commitment to achieve further heights. 


We take this opportunity to thank your family for having supported you to deliver your best in ____ .




Best Regards,






<Name of the Business Leader>
<Designation>
<Company>

Organization Advice





Obidul chy has joined us as VP – Technical Sales, with (Organization Name) Oil Limited effective_________


He shall report to Mr. Sayed


Obidul is a B.Tech (Chemical Engineering) with a Diploma in Business Management. He brings with him years of rich experience in both Refineries and Marketing wings of the Petroleum industry. 


Obidul started his career as a Graduate Trainee in 1974. __________________________________________________ __________________________________________________ __________________________________________________ ____________________________From there on, he joined (Organization Name), wherein he was involved in the development of market for  coordination with the refinery. 




Obidul’s family consists of has his wife _________and his ___ children, _____and ________.


We take this opportunity to welcome obaidul and his family into the folds of our company and we wish him good luck and a bright career with our company.




October 31, 2006
Corporate Human Resources 

Reference Check Form







Your Name:
Company Name:
Company Address:
Contact No.s:


Name of the candidate:
Engagement tenure with your Company:
Date of joining your Company:
Date of leaving your company:
Last position held:




What business is your company involved in? 

Please describe your reporting relationship with the candidate. If none, then, in what capacity did you observe the candidate’s work?

What was the reason for the candidate leaving your Company?

What were the key responsibilities of the candidate in his/her most recent position? 

Did the candidate have any direct reports? If yes, how many? What were their roles? 


Tell us about the candidate’s most recent contributions to the achievement of your company’s mission and goals? 


Describe the candidate’s relationships with his/ her co-workers, reporting staff and supervisors. 

What was his/her attitude and outlook that he brought to the workplace? 

Describe the candidate’s productivity, commitment to quality and customer orientation.

What are the candidate’s most significant strengths? 


What are the candidate’s most significant weaknesses? 


What is your overall assessment of the candidate? 


We are hiring this candidate at <position>. Would you recommend him/her for this position? 


Would you rehire this candidate? Why or why not?


Are there additional comments you’d like to make? 

Thank you for taking out your valuable time for us! 



Charge-sheet for Absence/overstaying of leave




Charge-sheet for Absence/overstaying of leave of more than Eight Consecutive Days and availing of leave on false ground.


To 


________________________
________________________
________________________ 




It is reported against you as under:-  


That on ____________ you obtained leave for _____________(days) on the pretext that your father was seriously ill and your presence was necessary to attend to your ailing father (State if there is any other ground ). Even though your leave expired on ___________you continued to remain absent from _______________without obtaining prior permission or intimation for overstaying after the expiry of leave period. Furthermore, on investigation it has been revealed that your father was not sic and that you obtained the original leave on a false ground. These acts of commission and omission on your part when proved would constitute a gross and serious misconduct. 


You are, therefore, charge with committing breach of standing orders no. ____________________ by absenting yourself without leave for more than 8 consecutive days without any sanction and of standing order no. ______________ by obtaining leave on a false ground .


Accordingly, you are called upon to explain in writing within 72 hours as to why an appropriate disciplinary action should not be taken against you. 


If you fail to submit your explanation within the specified time, it will be presumed that you accept the chages and have no explanation to offer. In that event , the Management will be at liberty to take appropriate action without making a further reference to you. 






General Manager / Manager
Dated__________ Competent person with designation 

Showcase Charge-sheet (General)


To 


---------------------------------
---------------------------------
---------------------------------


You are working ___________in this organization and it is reported against you that on _____________________at ______________(mention clearly the act or acts of misconduct alleged). 


The acts as alleged above to have been committed by you amount to misconduct which if proved would warrant serious disciplinary action against you. 


Accordingly, you are hereby required to show cause within _______________days of the receipt hereof as to why you should not be dismissed or otherwise punished. 


Should you fail to submit your explanation as required, it will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you. 


* Since the charges levelled against you are of grave and serious nature, you are hereby suspended pending further proceedings and final orders in the matter. 


The receipt of this letter should be acknowledged.


Dated………………………… Signature 
    Employer / authorized person

Thursday, August 2, 2012

Joining Letter


Date : 25-01-08






To 
The Managing Director
Medianjobs Ltd..
Chittagong.






Sub : Joining  Letter.




Dear Sir,






In response to your appointment letter dated 20 January, 2009, I would like to join as a Manager (HRD) from 1st February, 2009 at 7.30am confirming all the rules and regulations of your Company.




I shall be glad if you accept my joining letter and provide an opportunity to prove my ability.




Thanking you.






Yours truly,




_________________
M. A. Salam

Introduction Letter


Date: 01 November 2010



Introduction Letter


This is to certify that Mr. Mohammad Gulam Mustafa has been under permanent employment with our Company. Basic information about his employment and monthly remuneration are as below.


Designation : Manager – Admin
Date of Join : 06.02.2010




Basic Salary BDT 22,700
P/Fund Contribution BDT 1,100
Others BDT 7,000
Gross BDT 30,800




We wish him every success in all respect.




This letter should not in anyway be construed as an undertaking or a guarantee issued by this company.









Signature
Name: M. A Salam
Designation: Head of HR
Medianjobs Ltd.

Termination Letter-02


Date : Sept 4,2008




To
Md Kamrul Islam
F ~ Line     WST – 2
New A Block
Artilary Road
Halishahar 
Chittagong


Subject:  Termination 




With reference to your appointment letter dated 18 Sept 2004, we would like to inform you that due to circumstances beyond control , your service is no longer required with effect from 04 Sept, 2008.


In this respect, we would like to thank you for your valuable service to the company during your tenure.


Please acknowledge receipt.


You’re truly,


For Medianjobs Ltd








Director

Acceptance of Resignation


Date: 12August, 2008




To
Name : Ms. Rokeya
Designation: Operator
Dept. : C-Inner
CD No. : 15




Dear Sir,


Sub: Acceptance of Resignation. 


Reference your resignation letter dated 10 August 2008; we would like to inform you that Management has accepted your resignation with immediate effect.




You are hereby requested to receive your all dues as per regulations of BEPZA on September 12, 2008.






Thanking you.




Sincerely yours,






                                         
Rafat Husain                                             Receiver’s Signature
General Manager

Probation Letter


Ref : Medianjobs/ADMIN                                                                                     Date : Aug. 11,2008


Md. Mannan 
C/O; soraya mension
Holding No : 6/C, 
Annonya Society.
Changaon, Chittagong


Sub:  Employment on probation


Dear  Sir, 


With reference to your recent application and subsequent interview with us we are pleased   to appoint you as Accounts Executive. You are advised to join us on  Aug 20, 2008 as per following terms and conditions.                                                                                                                       


1. That you will be on probation for a period of 6 (six) Months at a consolidated salary of TK.              12000/- ( Take Eight Thousand only ) per month.


2. That, after successful completion of probation period. Your job will be confirmed as per      prevailing rules of the company.
     
3. That, if during the probation period your performance is not found up to the mark , you may be terminated from service without assigning any reason.


4. That, your service will be guided as per existing rules of the company and any amendment there on and also the instruction of “BEPZA” issued from time to time.


5. That, you should maintain confidentiality of the company matters and uphold the interest of the company.


If the above terms and conditions are acceptable to you please sign the duplicate copy of this letter as a token of your acceptance.


Thanking you.


Sincerely yours,






S. M  Mamon
Director


I accept the above terms and conditions and give my signature as a token of acceptance.




Md. Mannan 

Warning Letter



Date : _____________


NAME : _____________________ DESIGNATION : ___________________


C/NO.  : _____________________ JOINING DATE : ___________________


Dear Sir / Madam,


We would like to inform you that your present performance is not up to our standard or expectation due to following charge / charges:
1. Absent without permission.
2. Leaving work without permission.
3. Crime like theft and damage of materials.
4. Smoking within the premises of the factory.
5. Giving false information regarding Name, Age and Qualification & Previous Service.
6. Fighting or indecent behavior.
7. Habitual late attendance without sufficient cause.
8. Habitual neglect or negligence of work.
9. Sleeping while on duty.
10. Willful slow work.
11. Others :


As the above mentioned charge / charges No.___________________ was / were proved after conducting an inquiry and in connection with that you were found guilty this is to serve you warning letter No._________________ (Final) and unless your performance is improved we will have no choice _______________ to dismiss you.


Thanking you


______________
Mostaq Ahmed
General Manager


I accept the letter and give my signature as a token of acceptance.


__________________ (Name)                     PM                   HRD                GM                  MD


__________________ (Signature)

Termination Letter



Date:




Mr. ……………….
Designation:
Code No:
Section:
Joining date:




Sub:  Letter of Termination




Dear Mr.……


This is to inform you that under the terms and conditions of your Appointment letter and as per BEPZA instruction 1 of 1989 your services are hereby terminated with effect from …………. 


You will not be entitled to get any termination benefits, as your service is not yet confirmed by the BEPZA rules.


OR You are requested to collect your dues from the accounts department at your convenience.


We wish you all the best in your future endeavors.




Yours truly,




For & on behalf of
…….Limited






____________
Manager (HRD)

Letter of Promotion



Ref: HRD/2012                                                                      Date: May.02.2012                                                            




To


Name         :  Halima Begam


Line           :  C - Line


Card No    :  3534


Sub           :   Letter of Promotion






We are pleased to inform you that the management has decided to promote you to the post of “Jr. Operator” with effect from May.01.2012 as reward for your Sincerity & dedication towards work.




We hope, this recognition will inspire you to devote yourself more for the benefit and development of the company in the future.





Thanking You







Siddik Ahmed
General Manager  

Letter of Temporary Employment.


Ref:  _________________                                                                             Date:  _________________




NAME                 :  ________________________________




DESIGNATION:  ________________________________








Sub:  Letter of Temporary Employment.




Sir / Madam


We are Pleased to appoint you as a temporary employee of our company with effect from 


_____________________ Under the following terms & conditions.






You will be paid a consolidated salary of Tk._____________________ only per month.   


         Basic Tk._____________________


 Allowance Tk._____________________


        
You will abide by all terms & conditions of BGMEA as well as Company
  


If the above terms & conditions are accepted by you please sign herein to confirm your acceptance.














Company Representative                                                              Signature of employee

Appointment letter to be issued to a workman who is appointed on probation



DEAR MR. /MRS. /MISS…


We refer to your Employment Application form dated………and subsequent interview you had with us on …. And pleased to appoint you as a …… at our Unit situated at ….. with effect from …… on the following terms and conditions of services.


1. That you will be on probation for a period of three months from the date of joining and / or even during the probation period your services can be terminated without any notice and/or assigning any reasons whatsoever.


2. That after the expiry of the aforesaid probation period, you will be absorbed in a permanent vacancy if any, provided your performance are found upto date as well as satisfactory by the Company and/or you are found suitable for the post, otherwise either your probation period will be extended further in writing for a reasonable period and/or in the absence of the same, your services shall stand automatically terminated after the expiry of the probation period. However, if you do not receive any intimation after the expiry of probation period, your probation period deemed to be extended till either your services are terminated or, you are absorbed in a permanent vacancy.




3. That you shall be paid Rs…… per month consolidated wage during the probation period.


4. That during the tenure of your probation period, you are liable to be transferred from one department to another and / or one place to another, from one unit to another unit as well as at a place where the Company has got vested interest, without any compensation.




5. That you will take charge and shall be responsible for the safe custody of the tools, stores and material given to you during the probation period and account for the same as and when required by the Company. Further, in case if you fail to account for the same Company shall have a right to deduct the cost of the same either from your salary or any other amount payable to you by the Company.


6. That you shall abide by the rules and regulations of the Company which are in force at present and amended in future from time to time and/or The Model Standing Orders as and when applicable to the Company and amended subsequently.


7. That although your working hours is from …. To …. But the same can be changed after giving due intimation to this effect. Similarly, your weekly off can be changed with prior intimation to you.


8. That, if at any time on our opinion which is final in this matter. You are found guilty of dishonesty, disobedience, disorderly behavior, negligence, in-discipline, absence from duty without permission and / or any other conduct which is considered by the Company or violation of one or more terms of this letter, your services can be terminated without notice.


9. That during your service period with us at any time if your work, character and / or conduct are found to be unsatisfactory of which the company shall be the sole judge, the company shall have the right to terminate your services forthwith and in that case, you shall not be entitled to any notice, notice pay or damage.


10. That you shall keep the Company informed about the change in your residential address whether local or permanent.


11. That your will work within the frame work of organizational structure, policies and directions as may be laid down/given to you by the Management / Establishment from time to time.


12. That you will be whole time employee of the Management / Form / Establishment and will not undertake any other business / work either on payment or otherwise or part-time also. You will not appear in any examination or test without express permission of the Management in writing.


13. In case of your sickness, you shall be liable to appear before the Doctor appointed by the Company for your medical examination.


For



DECLARATION


I HAVE READ THE AFORESAID TERMS AND CONDITIONS OF THE ABOVE APPOINTMENT LETTER AND, IN TOKEN OF HAVING ACCEPTED THE ORIGINAL LETTER ON THE BASIS OF TERMS AND CONDITIONS STIPULATED THEREIN, I PUT MY SIGNATURE.


PLACE:
DATE:

TRANSFER LETTER







____/HRD/___ Date_____________




Mr/ Ms. ____________
___________________
___________________
___________________








Dear Mr. / Ms. _____________,


You are hereby transferred from ____________ (name of the location) to ____________ (name of the location) with effect from __________ (date).


You are requested to hand over all your duties to _________________________ (name and designation of the person) and report to (name and designation of the person), who will explain to you nature of your responsibilities and guide you from time to time.


We are sure you will make the best use of the opportunity offered to you and contribute substantially to the success of both yourself and the Organisation as you have always been doing and fully justify the confidence and faith placed in you by the management.


There will not be any change in your compensation structure.


But during the course of the service, you may be transferred back to _____________, to serve any of the Company's Projects at the sole discretion of the Management.




Wishing you all the best.








For’ Company Name.








Name: Name of the Employee
Designation:

Letter of Termination due to non-performance


July 25, 2009


Mr. Major Chy
C/o Anwar Chy
Mirpur, Dhaka




Dear Manoj,


Sub: Letter of Termination due to non-performance


With reference to your ultimatum on the grounds of attitude & performance, management has found no improvement despite  having given opportunities &  leniency  and  hence decided  to terminate  your  services with immediate effect. 


Your final settlement will be cleared by the management. You will handover the Company property if any to the HR Dept.


We   take   this   opportunity   to   thank   you   for   your  contribution  to the organization during the tenure here with  us & wish you  luck on your future endeavors.  Please  acknowledge  this letter as a token of your understanding.


Yours Sincerely


For Mission Industries






Mr. Rohit Chy
CEO





Date: …………

Resign Acceptance



June 11, 2009




Mr. Sajib chy
Electronic Section
Misson Industries
Dhaka


RESIGNATION ACCEPTANCE




Dear Ravi,


This is with reference to the resignation letter dated June 11, 2009. We hereby accept your resignation w.e.f. June 11, 2009


It was a good experience to work together. All your dues would be cleared in a week’s time. Your last day of working was June 11, 2009.


We wish you lots of prosperity and a bright future ahead.


With best wishes,


For  Misson Industries,




Mr. Rohit
CEO, Misson Industries,

Address proof letter for employee


To Whomsoever it may concern




This is to confirm that Ch.Sudheer is working in (Company) as (Designation) . As per the company’s record, His services were effective since (Date of Joining) . 
Also would want to confirm the current address of (Name of the Employee) as  “ put the Address ” as per company’s Employee Records .









Sincerely




Human Resources
_______(Your name and Your Digital Signature

PROMOTION LETTER









Dear Mr. /Ms,


We are very happy to inform you that you have been promoted as (designation)with effect from (due date). In accordance we hereby revise your Gross Salary as '$    /-.Other terms and Conditions remain the same as per the appointment letter.


Kindly sign and return the duplicate of this letter as a token of your acceptance of the above terms and conditions.







With best wishes,


_______(Your name and Your Digital Signature

New Employee Introduction



Hi All 
Please extend your warmest welcome to (name). (name) will be heading up our (department) division and is excited to begin in this capacity. He comes to us with more than (number) years in...(Industry) . She would be reached at (Corporate Email ID). Request one and all to extend your warm look upon her .


Best Regards,
_______(Your name and Your Digital Signature
Extending Job Offer
Dear (recipient's name),






We are delighted to have you be a part of (company). As discussed in your interview, we are offering you the position of (job title) your starting salary will be ___ per Year. The Break-up for the same will be provided on your Date of Joining Please acknowledge your Interest as a reply to this Email and Mention us your Date of Joining .
An Early response to the same is highly appreciated.  Look forward to have a amiable Association with you .


Regards
_______(Your name and Your Digital Signature .

Appointment For Interview




Dear (recipient's name),


Thank you for your application regarding the position of (job title) at (company). We are impressed with your qualifications and would like to meet with you to have a round of Discussion . 
Please come down to our office and take an interview any time between __ A.M to __ P.M .  Should you have any queries ,please feel free to call me _____(Mob Num) and reach me at (your Email ID) .


We look forward to meet you soon at our Office.


Best Regards,
_______(Your name and Your Digital Signature

Apology Letter




Dear (Name of the candidate)
The purpose of this is to convey to you my sincere apologies for any inconvenience you may have experienced last month with respect to ____(Cause of Inconvenience). We continue to be committed in reaching your expectations. 
Once again , Let me convey my sincere apologies concerning this and also would see to it that this would not happen in future .


Sincerely,
_______(Your name and Your Digital Signature)

Rejection Letter



Dear (Name of the candidate)


I regret to inform you that your recent application for the Head of Security position at __(Name of the company) was unsuccessful. 


Although you met all of the mandatory minimum qualifications for the position, the Interview Board chose a candidate with considerably more experience than you currently possess and also whose skill set Matches closely with the current profile we are looking at . I am  here to convey thanks for your candidacy .


On behalf of ____(Company name) I thank you for your interest and effort, and I wish you all the best in your future career endeavors. 


Sincerely,
_______(Your name and Your Digital Signature)

Wednesday, August 1, 2012

Appreciation Letter



Dear (Name of the candidate),
I would like to take this opportunity to express my heartfelt thanks to you for your very active involvement _________(Reason) . The Chairman and Board Members have also asked me to pass on their sincere appreciation for your efforts in supporting us with the undertaking.


Again, thanks so much for your enthusiastic participation in our conference. I have no doubt that it would not have been the success that it was without your presence.


Best Regards,
_______(Your name and Your Digital Signature)

MEMO FOR LATE COMING





 NAME OF THE WORKMAN :


T.NO. :


DEPARTMENT :




M E M O


This is to inform you that during the month of ______________ you have reported late on duty on __________ occasions, and a detailed information to this effect is as under:


DATE SHIFT TIMING REPORTED DAY DELAY           TIMIE CAUSED







In view of this, you are advised in your own interest to be punctual on duty.






For :________________________

Letter of Transfer





17th October 2006




<Name>
<Company>




Dear Mr._____________


This has reference to the discussion we had with you regarding your move to_________as_____________. The move will be effective _________ and your services in this assignment will be deemed to be continuous, without any break. 


With effect from 1st January 2004, you are transferred on a continuous service basis from <xyz> to (Organization Name) Oil Ltd. We confirm that, you would be deemed to have been in continuous service with (Organization Name) Oil Ltd. without break. Privilege leave and other statutory benefits enjoyed by you would continue to accrue to you taking into account the date of your joining CAIRS (Computer Aided Information and Research Services) Pvt. Ltd.


Please return the duplicate copy of this letter duly signed by you, as a token of your acceptance.


We wish you all the best for your future assignments.


Yours faithfully,
For CAIRS (Computer Aided Information and Research Services) Pvt Ltd.






<Name>
<Designation>


We have pleasure in confirming the above arrangement. You will continue to be governed by (Organization Name) Staff Regulations in force.




Yours faithfully,
For (Organization Name) OIL LTD




<Name>
<Designation>

Relieving Letter


October 31 2006




<Name>
<Company>








Dear __________, 


It is with a sense of deep regret that we accept your letter of resignation dated 27th October 2003 expressing your intention to resign from the services of the Company. This was placed before the senior management of our company which has decided to accept the same. 


We place on record our appreciation of your dedicated services to the company. 


Your last date of service would be 27th November 2003, and you would accordingly be relieved, effective from the close of working hours on the same day, subject to clearance of all dues and submission of the clearance certificate.


We thank you for your services to our company and we wish you all the best in your future endeavours.


Best Regards,






<Name of the Manager>
<Designation>
<Company> 

Letter of Performance (Promotion)


October 31, 2006




<Name>
<Company> 
<Employee Number>




Dear _______,




Congratulations! 


Based on your sustained performance over the years and our assessment of your readiness to take up higher responsibilities, we are pleased to promote you as _______________ and place you in the level ________ of our company.


Accordingly, your compensation is revised w.e.f. ______ and your CTC will now be ________ which will comprise of:


•Tk.________ as a fixed component of the pay plan , and 
• Tk. _______ as a variable component of the pay plan which is linked to your performance.


You will also be paid Tk. ______ as a one time performance award on the basis of this assessment and that of the company performance.


We are confident that you will discharge your new responsibilities effectively and redeem our trust in you.


We take this opportunity to thank your family for having supported you to deliver your best in ____-____.




Best Regards,






<Name of the Business Leader>
<Designation>
<Company>

Letter of Performance (Increment) - 1


October 31, 2006




<Name>
<Company> 
<Employee Number>




Dear _______




Congratulations!


Your performance during the year was exemplary! You were rated as ______ by your manager.


Accordingly, we have decided to upward revise your compensation and increase your CTC by Tk. ___________ w.e.f. __________. 


A one time performance award of Tk.________ is also being given to you.


Whilst appreciating your dedication and performance, we look forward to your sustained performance in the year ahead and wish you a bright career with our company.






Best Regards,








<Name of the Business Leader>
<Designation>
<Company>

Mobile Allotment Letter



October 31, 2006


To : <Name of the employee>
Company : <Name>


Dear <First name of employee>,
It gives us immense pleasure to welcome you into our fold.
To ensure that we are constantly in touch, we have assigned this handset to you. Please acknowledge receipt of the Mobile - NOKIA _____ - _____ colour, Sr. No. ___________ along with charger and instruction/usage manual, which is being allotted for use, by the Company. 
• Your mobile no. is _______________________
• On receipt of the monthly bill, you are requested to identify all personal calls and submit a cheque for that amount to the Accounts Dept. along with the bill. This has to be duly approved by your manager.
To know more information about payment of ongoing bills and such other relevant issues, please visit our website and access______.
• In case of loss / damage of the handset, you shall be required to replace the handset at your own cost. 
• At the time of leaving the services of the Company, you will have to return this handset and sim card to the undersigned / Unit HR of the Company alongwith the complete accessories given.


__________ - CHR Received                                   -------- - Unit HR __________ 


CC: HR/Personal Folder
Accounts Dept. 

Reference Check Form





Your Name:
Company Name:
Company Address:
Contact No.s:


Name of the candidate:
Engagement tenure with your Company:
Date of joining your Company:
Date of leaving your company:
Last position held:




What business is your company involved in? 




Please describe your reporting relationship with the candidate. If none, then, in what capacity did you observe the candidate’s work?




What was the reason for the candidate leaving your Company?




What were the key responsibilities of the candidate in his/her most recent position? 




Did the candidate have any direct reports? If yes, how many? What were their roles? 




Tell us about the candidate’s most recent contributions to the achievement of your company’s mission and goals? 




Describe the candidate’s relationships with his/ her co-workers, reporting staff and supervisors. 




What was his/her attitude and outlook that he brought to the workplace? 




Describe the candidate’s productivity, commitment to quality and customer orientation.




What are the candidate’s most significant strengths? 


What are the candidate’s most significant weaknesses? 


What is your overall assessment of the candidate? 


We are hiring this candidate at <position>. Would you recommend him/her for this position? 


Would you rehire this candidate? Why or why not?


Are there additional comments you’d like to make? 






Thank you for taking out your valuable time for us! 

Reference Check Letter




October 31 2006


< Name of the company/referred person>
<Designation>
<Address>




Dear Mr., Ms.________ , 


We are in discussion with Mr. _____________ and we are evaluating his suitability for placement in our organization as ___________.


In the course of his meetings with us, he suggested that we could seek employment reference from you considering that he has worked in your organization between _________ and __________.


We have a form to facilitate easy capturing of your information. We, therefore, request you to fill the same and return it to us in the self-addressed envelope.


We assure you of holding the information provided by you in strict confidence. Should you prefer to give this information over phone instead of filling it, you can contact Mr.____________ on telephone no. __________.


Thanking You,


Best Regards,


<Name of the Manager>
<Designation>
<Company>

Letter of Regret




October 31 2006


<Name of the candidate>
<Address>


Dear Ms / Mr. <name>,


This has reference to the meeting we had on ____________. 


We appreciate your taking time off to meet us at ________. We had detailed deliberations with reference to your profile with our relevant managers. At present, we do not have a suitable position matching your sincerity and experience. 


We are therefore unable to offer you an immediate placement in our company. Positions matching your profile are likely to come up in the future. We have therefore placed your profile on our data bank. We will, at the appropriate time, get in touch with you to reevaluate your interest.


We take this opportunity to wish you good luck.


Best Regards,




<Name of the Manager>
<Designation>
<Company>


Letter of Initial Offer





October 31, 2006


<Name of the selected candidate>
<Address>


Dear Mr. / Ms. ............., 


Welcome to (Organization Name)!


It gives us great pleasure to offer the role of _____________, for which you interviewed with us.


This job, as explained to you, is in the Management Grade ______ of our company. The compensation and other benefits that you would be entitled to are stated in the enclosure to this letter. We request you to go through the same and return the enclosed duplicate copy of this letter in acceptance of the same. 


Accordingly, we will arrange to issue to you a detailed letter of appointment on the date of your joining us, which we agreed between us will be any day on or before ________.


The role, in which you join us, is a very important one which will entail dealing with important and sensitive information, records and such other matters of the company. You will, therefore, be required to sign a “Code of Conduct and Secrecy Agreement” of our company at the time of your joining the company.


We look forward to you joining our team. We are sure that you will have a bright career with our company.


We take this opportunity to welcome you and your family into the folds of our company.




Kind Regards






<Name of the Business Leader>
<Designation> 
<Company>

Interview Call Letter





October 31 2006


<Name of the candidate>
<Address>


Dear Mr./Ms.______, 


This has reference to your application, indicating interest in seeking employment with our company. We thank you for the same.


We would like to personally meet you for a discussion on ___________ at __________ at the following address: __________________________________________________ _____________________
We hope this time and venue is suitable to you. If it is not, we request you to get in touch with Mr._________ indicating suitable date and time for the same. 


The company will reimburse you the expenses incurred by you for this meeting. As per our guidelines, you will be entitled to 2nd class A.C. to and fro train fare / Y class airfare.


We are enclosing our company application form and request you to fill the same and bring it along with you when you come for this visit. This will facilitate the interview process.


To help us co-ordinate this meeting effectively, we request you to confirm to us your availability for this meeting either by fax or on phone. Our fax no. is ___________ and our board telephone no. is 91-22-66601100. Kindly ask for Mr. ________ who will be your contact person throughout the process. 


We look forward to meeting you.


Kind Regards,


<Name of the Manager>
<Designation>
<Company>

OFFER LETTER -01







June 22, 2009
Mr. Biplob
Block 21/A
Mirpur, Dhaka-4000






Dear Biplob


This is in regards to the various meetings held at the Dhaka office of Mison Industries. We are please to inform you that your candidature has been accepted by the management for a suitable position. The terms and conditions related to your employment at this point are mentioned below:


Designation: Assistant Supervisor – Customer Support


Reporting to: Marketing manger - Dhaka


Date of Joining: July 15, 2009


Salary: Tk. 11650/- p.m. (Taka eleven thousand six hundred and fifty per month only)


You are requested to accept the offer and submit the documents related to your educational qualification, experience and Id proof at the time of joining. Please sign the letter to mark your acceptance to the offer made by us.


Please note the offer stands valid till July 1, 2009


For Mison  Industries




Mr. Milon chy
CEO –  Mison  Industries

Warning letter for irregular attendance






To 


__________________
__________________
__________________






Your attendance record reveals that you have been irregular in your attendance. During the last three months you have absented yourself from duty without any application or intimation on the following occasions. 


(Herein mention the dates when employee has remained absent). Please note that irregularity in attendance cannot be tolerated at the cost of production/discipline. You are hereby warned to improve, otherwise, the 


Management will be compelled to take appropriate disciplinary action against you. 






Manager/Competent Authority 

WARNING LETTER-01





July 11, 2009


Mr. Roushan
Asst. Quality Engineer
KK Industry
Dhaka 68


Subject: Misconduct reported against fellow employee


Dear Roushan


It has been informed that the following complaint is reported against you.


Complaint: Abusive lingual misbehavior with fellow colleagues.


Date: July 11, 2009, Morning 10.00 am 


Place: Shop-floor, SPV Division


Please note that there is a strong evidence of misbehavior against you which shall not be tolerated in the factory premises. A stringent action would be taken in case of any misbehavior reported or observed.


The above mentioned incidence is recorded in the Factory Books of Records. And that you are solely responsible for all your words and actions. 


Hope not such incidents are reported against you in future.


For KK Industry




H. Kabir
CEO – KK Industry

Work Order



Dated : 12-12-2011




To,
The Manager
Mahtir CNG Ltd
Amisha Road, Bapari Para, Dhaka.





Sub:  Work order for Conversion CNG Micro-Bus ( Chatta Metro Cha-10-0000 ) 




Sir,
We are Pleased to give you Work Order as per Following Particulars :


Sl No Description                                                                     Total Conversion charge
1        Conversion CNG of Micro-Bus Chatta Metro Cha-11-4671
1)        Cylinder Capacity   100 cft
2)      Cylinder Capacity     90 cft

                                                                                                                                      $10000

    In Words: Ten Thousand Dollar Taka Only.


You are hereby requested to complete work order under the following term & Condition :


1) Delivery Schedule : Within 24 four hours after receiving work order.




Thanking you,




(Adward)
       GM 




CC copy
1. COO 
2. Office copy
3. Notice board

OFFICE CIRCULAR-01


OFFICE CIRCULAR


Date : 15th Sep'11


This is for Information of all employee & workers factory will be closed & continue their activities for Eid festival as per following schedule:


1. Weaving Section : Dated 17/09/11 & 18/09/11  will be continue their activities A shift from  6.00 am to 2.00 pm  & B shift 2.00pm to10.00pm.
Weaving section will be closed dated from 19/09/11 to 26/09/11 on the occasion of Eid festival.
2 Sewing Section : Sewing section will be closed dated from 20/09/11 to 23/09/11 in the reason of Eid festival. This is mention that, 
Execpt Eid day & after Eidday who will be stay in chittagong  they are continue their activities as per selected list.


3.Bleaching  & Mainteance Section : Bleaching & Mainteance section will be closed dated from 20/09/09 to 23/09/09 in the reason of Eid festival. 
This is mention that, rest of the 3 days except Eid day they will be continue their activities as per selected list.


4.Electricity & Security Department:  will be continue their activities as usual. Ashish 
kumar barua ( S.A.E) will give duty roster for Electricity Dept. But any person will not do their duty more than 12 hours.


5.Store:   Store Section will be continue their activities 9.00am to  12.00 pm execpt on the Eid & after Eid day    


6.  Office : Office section will be closed dated from 20/09/11 to 23/09/11 in the reason of Eid festival        
So all of this indicate section should be join their duty in time & In charge will monitoring all of work.






(Faruk Hossain)
       GM


CC copy
1. COO 
2. Office copy
3. Notice board.

Resignation Letter


Date:  30 Mar’ 2010


The Director
Medianjobs Ltd.
Plot : 22 5– 256, Sector :-1 4
CEPZ, Chittagong.




Sub: Resignation Letter



Dear Sir,


With best regards I would like to inform you that I am Rony Chy, ‘Administration officer’ of your well known organization have been servicing here for last Two years with best competent and sincere. But now I am not able to continue my service at your organization from 01st May’ 10 because my family problem.




Hope you would be kind to receive my resignation and give me an opportunity to build up my better career. 





Yours Truly





Rony Chy 
(Administration officer)

Leave of Advance


Date:31 May, 2012





To,


The Director
Medianjobs
Plot # 225-256, Sector # 14
CEPZ,Chittagong.




Sub: Application for leave of advance.




Dear Sir,


With due to respect, I would like to inform you that I would not attend in office 01.06.08 due to National Voter ID card. 






May I therefore pray and requested to grant me leave to advance for those days only.








Thanking you,






Yours faithfully,




Rony Barua.





















Investigation.










Date : 11/ 03/ 2012


Ref:  Investigation.






I inform with great sorrow that an accident of fire has happened in our factory .To find out what is the cause of fire, below mentioned named persons are selected for investigation as a team and submit the investigation report within three days ( next Mon day ).The engaged person name are ........


1. Mr. A.I. Chy ( Admin Manager )
2. Alam Hyder ( Compliance Manager )
3. Mr. Manjur Chowdhury ( Production Manager )
4. Md. sarkar alam( Maintenance Incharge )




The team will submit the report including required recommendation to take preventive measures so that such accident may not happen in future.










Mr. Gulam Rashul
Director
Medianjobs

Warning Letter for absence



To 
Mr. 
Designation. 




Sub. – Warning Letter 



Mr. 


It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation. 




Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action. 




You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action. 




You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties. 


Kindly treat this as very urgent. 




For' Company Name 




Name: 


Designation:










Written Warning


Date:____________________________
Employee:______________________________________________________
Issued By:______________________________________________________
A written warning has been issued to you on the above date.
The reason for the warning is:


If there are further incidents, we will impose further discipline up to and including dismissal.________________________________________________________________
Employee Signature _______________________________
Date _______________________
Supervisor Signature_______________________________
Date ____________________________

Salary Certificate


"TO WHOMSOEVER IT MAY CONCERN"


This is to certify that employee name is working us from till date. He is designated as . His/her compensation per annum is 0.00 lac per annum, the detailed salary structure is as follows:


SALARY STRUCTURE; COMPENSATION AND BENEFITS DETAILS
Basic
HRA
Conveyance Allowance
Medical Allowance
Education Allowance
Special Allowance
GROSS
Provident Fund
Long Service Bonus
TOTAL



For 


n>



RELIEVING LETTER


RELIEVING LETTER


Date :


 The resignation letter dated of Mr/Miss., has been accepted by the Competent Authority with effect from close of office hours on . Accordingly Mr/Miss. will, henceforth , not eligible for any benefits of employment at Boutique De Emerald India Limited


However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of Boutique De Emerald India Limited with effect from close of office hours on 



MANAGER (HR& ADMIN.)

Promotion Letter


Promotion Letter

Date: 


To, 


Dear Mr. /Ms,


We are very happy to inform you that you have been promoted as “designation “with effect from “due date”. In accordance we hereby revise your Gross Salary as Rs /-.Other terms and Conditions remain the same as per the appointment letter.


Kindly sign and return the duplicate of this letter as a token of your acceptance of the above terms and conditions.


With best wishes,


Very truly yours,




Authorized Signatory

Offer Letter


Offer Letter for the Post of 


Date : 


To

Dear<Employee Name>,

 On behalf of <Company name and location>, I am pleased to confirm offer of employment to you to join Vision Tech Solutions Private Limited as <DESIGNATION>.

 Based upon your credentials and the information shared during your interview, we feel that you will be able to make an outstanding contribution to our Organization.

 Your starting consolidated salary will be <Rs.XX, XXX> /- (Rupees ………………….. only) per month. You may also eligible for other compensation and fringe benefits subject to terms set by >, any of which may be amended from time to time.

 The representations contained in this offer letter and enclosures supersede all prior written or oral presentations or communications pertaining to <Company name>’ s offer of Employment.
We hope that you find this offer acceptable and that your decision will be to join the <Company name>

 Our Offer is contingent upon satisfactory evidence and verification of your credentials - Educational Qualification. Past Experience, Pay slip and Passport.

For 

Human Resources

Interview Call Letter


Dear Candidate,


Congratulations! Your resume has been short-listed for one of the opening given below. Currently we have an urgent openings for Fresher’s & Experienced in Our Company:


Current Openings are:


1. Hardware / Network Engineer / System Administrator / Desktop S Eng/ Telecom Software Trainee 


Skills required: 
= Fresher s / 0 - 1year of experience 
= Any Graduate/B.E/B.Tech/MCA/BCA/PGDCA Or Diploma Holder 
= Immediate Joining 
= Troubleshooting Desktop Support. 
= Router and Switch Configuration. 
= Good Communication and interpersonal skills 
= Knowledge of Networking Protocols 
= Willing to join within 15days


Venue: On Monday to Saturday (18/05/11 to 20/05/11) in-between 10am to 6pm.




Address :



Thanks 
[NAME]
HR IT Recruitment Team
Phone Number

Increment Letter


October 31, 2011




<Name>
<Company> 
<Employee Number>




Dear _______




Congratulations!


Your performance during the year was exemplary! You were rated as ______ by your manager.


Accordingly, we have decided to upward revise your compensation and increase your CTC by Rs. ___________ w.e.f. __________. 


A one time performance award of Rs.________ is also being given to you.


Whilst appreciating your dedication and performance, we look forward to your sustained performance in the year ahead and wish you a bright career with our company.






Best Regards,



<Name of the Business Leader>
<Designation>
<Company>

Experience Letter -03


To Whom It May Concern


This is to certify that ‘<EMPLOYEE NAME>’ was employed with us as a '' in the _______________________Department, from ___________ to __________. 


 He is honest, intelligent and efficient. His continuous attendance and performance in the mines is praise worthy. 
His character and conduct are quite satisfactory.


During the period of his assignment, we found him sincere, hardworking and a keen learner. 
We wish him all the best in his future endeavors.


For, 


Authorised Signatory

Experience Letter-02


TO WHOMSOEVER IT MAY CONCERN 


This is to certify that <Employee Name> working in our organization, at <Location>, as <Designation> from <Date> to <Date>. 
His duties included working <Job Duties>. His sense of responsibility, maturity beyond his age in dealing with clients, 
understanding with team makes him universally acceptable and he gets along with all. His work output is positively influenced 
by his strength in communication and task-orientation.


We wish him best in career ahead.


Sincerely,


<person providing reference> 
<position> 
<company>

Appraisal Letter



July 24, 2012
Mr. Earor Rahman
Junior Technical Operations Manager


Dear,
Last year went with a lot of growth and achievements at Company name including (some growth/ achievement data). The future holds a lot of promise and we are happy to have you as part of our team.
We are happy with your performance and are equally pleased to share that you have been promoted to Technical Operations Manager with immediate effect. 
Your new compensation structure is as follows:


Compensation Head Compensation (In INR)


      Existing     Increment     Total
Basic + D.A. - - -
Conveyance Allowance -         - -
Medical Reimbursement -         - -
Food Allowance -         - -
Flexible Allowance - - -
Gift         - - -
Retirement Benefit - - -
Subtotal of Annual Salary - - -
Employer contribution to EPF - - -
Annual Total - - -




The raise in your salary would be applicable from Jun 01, 2012
Your next compensation review will come up in July 2013. We look forward to even greater contribution from you in the future.


Yours Sincerely,
Manager HR


HR Responsibilities :




To perform and do the company's work smoothly, following responsibilities have to do by Mr. Earor Rahman Which will be effected on  01.06.12




Responsibilities:


Workers affairs:
1. Recruitment of workers.
2. Maintain the daily attendance report of the workers.
3. Properly maintain the worker's personal file.
4. Check the time card of the workers.
5. Properly maintain the leave record of the workers.
6. Control workers transports.
7. Check the quality of foods of suppliers.
8. Information share with IT department.
9. Ensure the resignation, dismiss & transfer of worker and inform to IT.
10. Distributing ID card & time card to the workers.


Salary affairs:
1. Confirm the salary and wages sheet.
2. Prepared monthly salary instruction sheet. 
3. Distribution the salary and wages.
4. Prepared the outstanding/pending salary of workers.
5. Prepared the statement of outstanding salary.
6. Distribution the PF and EL encashment money.
7. Prepared the settlement and lefty worker's sheet.

Experience Certificate




Ref:   CRX/medianjobs/SG-01-2012                                                     


Date: 1st January 2012






TO WHOM IT MAY CONCERN



This is to certify that Mr. Md Safiqul Islam, Son of Mr. Late Md. Shamsul Haque, Village: Shilak, Post: Shilak, P.S.: Rangunia,  
District: Chittagong, Bangladesh, Nationality ID card # ********, has been engaged as a Security Guard at your company 
who working with extreme honesty and sincerity.


We do hereby undertake that our company will be responsible for all of his activities hence we decided to perform his job 
as per the guideline/policy/instruction of your company which properly clarified to him before hand as an integral part of his Job Responsibilities. 


At the time of his job, he should not involve himself for any wrongfull gain through subversive activities against the interest of the company.


We wish him every success in service.




Truly Yours-


For & on behalf of
CARE X (PVT) LIMIRED






_______________
Managing Director





Authorization Letter


Dated : 16 June’ 2011


To
Incharge ( A & F )
Medianjobs LTD
Plot # 255-256, Sector # 14,
CEPZ
Chittagong-4223.


Sub : To handover my dues.


Dear Sir,

I do hereby authorize Md. Alamin Sarker, Trainee Leader  (Production Staf-162) of Medianjobs LTD. Limited to receive my all dues ( Salary amount, PF & Others – if any ) on behalf of me. His specimen signature is given below which is duly attested by me.

Hope to get your best co-operation.

Thanking you.

Yours truly,                      Specimen signature of ……………………………  



 
   Attested
……………………………….......
( Alamgir Sarker )
Helper (Cutting-553)